Executive Administrative Assistant Job at Czerlonka Event Design & Management, Boston, MA

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  • Czerlonka Event Design & Management
  • Boston, MA

Job Description

Position Overview

We are seeking an enthusiastic and organized Executive Administrative Assistant to support the day-to-day operations of two Executive level employees and administrative support for a non-profit. This position is 4 days in the office in Boston, Friday work from home. 

Key Responsibilities

- Provide administrative support to the Executive Director of Event Management and Executive Director of Business Operations and Finance, including bookkeeping and invoicing, as well as non-profit administrative support. 

- Inbox management 

- Schedule and maintain multiple calendars of appointments and meetings 

- Coordinate travel itineraries and process expenses 

- Respond to questions, requests and research information needed

- Notate meeting minutes for non-profit board meetings 

- Organize and maintain files and record keeping

Qualifications

- Proven experience in an administrative role, preferably in an in-office setting 

- 2+ years of calendar management, scheduling meetings, and inbox management 

- Strong organizational skills and administrative skills 

- Ability to multitask and prioritize effectively in a fast-paced environment

- Superior work ethic and no job is too big or too small mindset 

- Willingness to learn, take direction, and be a team player

- Able to effectively manage confidential and sensitive information 

- Excellent written and verbal communication skills in English

- Strong Microsoft Office experience required (Outlook, Word, Excel, PowerPoint) 

Benefits

- Paid Time Off 

- Health Insurance

- 401k eligible 

- Summer Fridays

- Office closed between Christmas Eve and New Years Day 

Hours

Monday-Thursday in office 8am-4pm; Friday work from home 8am-4pm

Job Tags

Summer work, Work from home,

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