Job Description

If YOU want to:

• Work alongside talented, supportive, high performing team members in a dynamic work environment
• Learn every day from a team that values commitment, collaboration, innovation, and respect for each other
• Contribute to the success of an integral team of a mission driven company
• Work hard, celebrate the wins, and make an impact in the process...

Then WE want to: talk to you!

Work Shield is seeking a Employee Relations Paralegal to join our growing Investigations Team in our office in Dallas, Texas. Work Shield provides the only enhanced and tech-enabled solution that partners with employers to efficiently manage reporting, investigation and resolution of workplace harassment, discrimination, and misconduct issues in their entirety. Our company was founded in 2018, and its entrepreneurial spirit and focus drive our growth and vision to create open and positive workplace cultures comprised of integrity and trust.

Job Description:

The Paralegal is responsible for supporting Work Shield’s legal and investigations team by performing a variety of legal and administrative tasks.

This position supports employee relations, workplace investigations, and coordination while maintaining key administrative reporting and documentation responsibilities. The ideal candidate will bring HR and/or employee relations experience and the ability to manage sensitive workplace matters with professionalism and discretion within Work Shield's incident management portal and deliver key reports with data to leaders. In addition, this position will also assist on new client onboarding with the Client Success team to ensure a seamless onboarding for when incidents arise with an organization/client.

Lastly, this position will be responsible for pre-screening, assigning and coordinating complex and sensitive workplace incidents including Title VII harassment and discrimination, Title IX harassment, discrimination and sexual harassment, retaliation and other workplace misconduct for our clients’ employee populations. The role is expected to work effectively across geographical, diverse and cultural boundaries. This role will be in direct contact with our internal and external investigatory partners, our clients and their employee populations, and our internal teams.

Responsibilities:

The Paralegal, Workplace Investigations will be assigned within the Investigations Team and works under moderate supervision. This role reports to and helps assist the head of the Investigations Team.

Legal & Investigations Support

• Assist with preparing and organizing incident case documentation, including reports related to employee relations incidents, and workplace investigations.
• Gather case information as needed and internal client research as applicable
• Support attorneys with document review and case coordination.
• Support investigators with case coordination, which may include interview scheduling, and communication with internal and client HR partners.
• Maintain case management systems and ensure accurate, timely recordkeeping and data analysis.
• Assist in tracking, analyzing, and reporting trends related to workplace misconduct and employee relations cases.
• Updating Work Shield's internal process documentation, as needed.

Employee Relations & Compliance

• Serve as a liaison between the investigations and client success teams to ensure seamless and compliant incident case management and resolution.
• Assist with the intake, documentation, and coordination of employee complaints or workplace concerns.
• Support HR and legal leadership in ensuring cases aligns with internal policies and applicable scope of what Work Shield provides to its client partners.
• Handle highly confidential employee and employer information with professionalism and integrity.
• Participate in developing and refining internal procedures for case management, documentation, and reporting.
• Support the Team Lead of Investigations and, as applicable, the General Counsel.

Cross-Functional Collaboration

• Work closely with internal teams, including investigations and client success, to ensure effective communication and follow-through on incident and client management.
• Provide both administrative and strategic support to the investigation teams and, where needed, client success team.
• Assist in onboarding and training client HR partners on Work Shield’s case management process, ensuring a strong client experience.

In addition to the items above, the following responsibilities may also apply:

• Manages the Investigations Team inbox and responds to incoming emails accordingly.
• Initiates investigation process by calling client contacts for investigation party contact information, calling parties to the investigation, and if needed, scheduling initial interviews with assigned investigator.
• Completes intake and conducts pre-screen assessment and call, if necessary, of incoming incident reports of discrimination, harassment, and other workplace misconduct based on protected Title VII and Title IX status through Work Shield’s call center and online reporting systems.
• Updates the incident report with additional details in follow up to the complainant's request or oversight by the call center.
• Coordinates with investigators to assist in handling escalated claims and red alert issues.
• Sits in on monthly check-in calls with external teams as well as routine client update calls, when needed.
• Generates monthly investigation related statistics and metrics in preparation for monthly board meetings.
• Schedules meetings and conference calls with relevant meeting agendas.
• Runs and analyzes routine incident investigation activity reports.
• Develops a working knowledge of federal and state equal opportunity and non-discrimination laws, regulations, including Title VII, Title IX, labor relations and other related laws and policies.
• Trains other investigators and Work Shield team members on investigation team processes and new portal enhancements.
• Works with the Development Team to coordinate and communicate technical support issues related to the incident management platform.
• Operates with a people-centered approach in all interactions with team members, client contacts and their employees, external investigatory team, board members, and external stakeholders.
• Uses a high degree of empathy and handles sensitive and confidential information.
• Easily develops trust and rapport with others.
• Other miscellaneous investigation related tasks and projects as assigned.
• Lives the values of Work Shield.

Experience:

• Bachelor's Degree from an accredited college or university
• Certification in Paralegal Studies, preferred, but not mandatory
• 3–5+ years of experience as a paralegal or employee relations specialist, ideally with exposure to employment matters and/or workplace investigations.
• Experience partnering with HR or handling employee relations cases strongly preferred.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple cases simultaneously.
• Ability to exercise sound judgment and discretion in handling confidential employee matters.
• Proficient in case management systems with experience in HR and/or Employee Relations matters.
• Strong technology capabilities in running reports, gathering data and providing quick analysis.
• Experienced use of Excel and Excel Reporting
• Bi-lingual (English/Spanish) strongly preferred

Compensation and Benefits:

The salary range for people entering this role is up to $90,000, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for a discretionary bonus based on individual and organizational performance and goal attainment.

Work Shield offers a comprehensive, total rewards package that includes competitive compensation, a flexible benefits package and career development programs that reflect its commitment to creating a diverse and supportive workplace.

• Medical, Vision and Dental Insurance
• Paid Time-Off Program and 13 Company Paid Holidays
• 401(k) Retirement Plan
• Basic Life and Supplemental Life Insurance
• Health Spending Account
• Long-Term Disability
• Company Parking
• Professional Development and Learning Opportunities
• On-the-job Training and Skills Development

Employment Type

This is a full-time, in office position. At Work Shield, we believe in the magic of teamwork and innovation in a shared space, where face-to-face collaboration fuels our success. However, we understand life's unpredictabilities and offer the flexibility to work remotely on occasion as needed for those unforeseen circumstances.

This position is an "at-will" position. All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

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