Job Description

We are seeking a highly organized, detail-driven Business Operations Coordinator to support a senior executive based in San Clemente, CA. This role is ideal for someone who thrives in a fast-paced environment, communicates exceptionally well, and takes pride in producing accurate, polished work.  The  Business Operations Coordinator   role is a hybrid of two positions, Executive Assistant (~50% of your work) and Administrative Assistant (~50% of your work).

If you enjoy staying ahead of tasks, managing details, and keeping operations running smoothly, this role offers stability, variety, and meaningful responsibility.

Role Overview

As the Business Operations Coordinator, you will provide direct administrative support and executive assistance, managing digital workflows, preparing documents, coordinating communication, and helping streamline day-to-day operations. You will be relied upon for professionalism, discretion, attention to detail, and your ability to stay organized while juggling multiple priorities.

This is an in-person position for candidates living in or within 30 minutes of San Clemente.

Responsibilities

• Use the digital systems provided to perform this role (we are fully digital)
• Draft, proofread, and prepare professional correspondence, letters, and documents
• Maintain calendars, schedule appointments, and coordinate meetings
• Organize digital files, manage email communication, and track follow-up tasks
• Assist with recordkeeping, data entry, and digital documentation
• Prepare reports, summaries, and written materials with strong attention to detail
• Support internal and external communication with professionalism and warmth
• Help organize priorities and ensure deadlines are met
• Use Microsoft Word, Excel, Outlook, and other digital tools efficiently
• Assist with errands, research, and day-to-day administrative needs
• Maintain confidentiality and handle sensitive information responsibly

Qualifications & Skills

• Excellent writing, proofreading, and communication skills
• Honest, dependable, and committed to professional integrity
• Positive, professional demeanor when interacting with colleagues, partners, and vendors
• Fast, accurate typist (50+ WPM preferred) with strong spelling and grammar
• Detail-oriented with careful adherence to processes, instructions, and documentation
• Highly organized and able to multitask in a fast-moving environment
• Comfortable working in a fully digital workflow; proficient in Microsoft Word, Excel, and Outlook
• Quick learner with strong problem-solving skills and critical thinking ability
• Reliable transportation and valid driver’s license
• Local to San Clemente or within a 30-minute commute

Schedule & Compensation

• Full-time position, in person
• Monday–Friday, 9:00am – 6:00pm
• $17.25/ hour; 40 hours per week
• Stable, consistent schedule with long-term growth potential

Preferred

• Prior experience as an Executive Assistant or Administrative Assistant
• Experience supporting a leadership role or managing multiple priorities

Application Instructions

• Please include your résumé
• Serious applicants should provide a thoughtful cover letter explaining why you believe you are a strong fit for this role

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching

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