Location: Greater Chicagoland (Hybrid in-office Tuesdays & Thursdays)
Employment Type: Part-Time
LoSasso Integrated Marketing LoSasso Integrated Marketing is a dynamic, 25-person marketing and media firm that thrives on creativity, collaboration, and results.
We’re looking for a confident and detail-oriented Bookkeeper & Administrative Assistant to play a vital role in our
financial operations and office management. This position requires someone who is proactive, highly organized, and capable of managing multiple responsibilities with discretion and professionalism.
Key Responsibilities
Finance & Accounting
● Manage day-to-day accounting functions, including accounts payable, accounts receivable, cash disbursements, and general ledger maintenance.
● Work closely with Account, Production, and Creative teams to oversee the monthly client billing cycle, including time management, estimate reconciliation, and purchase order management.
● Ensure timely collection of accounts receivable, manage statements, and process credit card transactions. Oversee cash fl ow reporting and management.
● Perform bank reconciliations and general ledger account analysis.
● Assist in preparing annual budgets, including revenue forecasting, labor planning, and operating cost analysis.
● Support the preparation of monthly financial reports and performance analysis.
● Generate labor analytics reports.
● Continuously optimize agency accounting and project management software.
Human Resources & Office Administration
● Assist with payroll, benefits, and insurance administration with strict confidentiality.
● Support the employee performance review process.
● Help identify, recruit, and onboard new team members.
● Coordinate new hire orientation, including benefits enrollment.
● Serve as the primary office contact for employee benefits and HR-related inquiries.
● Manage office operations, including security, communication systems, supplies, vendor contracts, and general
office maintenance.
● Organize social events and company-wide initiatives to foster a positive work environment.
Qualifications & Skills
● Strong accounting knowledge with excellent problem-solving skills.
● Proactive, self-directed, and detail-oriented with a strong sense of initiative.
● Experience in an advertising agency or service-based organization preferred.
● Exceptional interpersonal and communication skills. Bachelor’s degree in accounting, fi nance, business administration, or related field.
● Proficiency in Excel and QuickBooks (technical knowledge is highly preferred).
If you're looking for a role where you can wear many hats, contribute meaningfully, and be part of a thriving, collaborative team—this is the opportunity for you!
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