Office Manager – Volvo Cars Westport Job Type: Full-timeLocation: Westport, CT About Us: Our Volvo dealership in Westport, CT, is dedicated to providing an exceptional automotive experience. We are seeking a highly organized and detail-oriented Office Manager to oversee daily office operations, financial transactions, and administrative functions to ensure smooth dealership operations. Key Responsibilities: * Financial & Accounting Support: * Process accounts payable and receivable, including reconciling invoices and payments. * Manage payroll, including timekeeping and reporting. * Assist with financial reporting, bank deposits, and general ledger entries. * Work closely with the accounting team to ensure compliance with financial procedures. * Administrative Management: * Oversee office operations, ensuring a well-organized and efficient work environment. * Maintain dealership records, including sales documents, employee files, and compliance paperwork. * Coordinate with HR regarding onboarding, benefits administration, and personnel documentation. * Manage office supplies, vendor relationships, and general facility needs. * Customer & Employee Support: * Serve as a point of contact for employees regarding office-related matters. * Assist with customer inquiries and ensure a professional, welcoming environment. * Coordinate dealership events, meetings, and team-building activities. Qualifications: * Previous experience in office management, preferably in the automotive industry. * Strong knowledge of accounting principles and dealership operations. * Proficiency in DMS systems (such as CDK, Reynolds & Reynolds, or Dealertrack) is a plus. * Excellent organizational, problem-solving, and multitasking abilities. * Strong communication skills and ability to work collaboratively with all departments. * Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Benefits: * Competitive salary based on experience. * Health, dental, and vision insurance. * 401(k) with employer match. * Paid time off and holiday benefits. * Employee discounts on vehicles and services. If you are a proactive and detail-oriented professional looking to join a dynamic team, we encourage you to apply today!
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