Job Description

Looking for a new administrative role where no two days are the same? ProSearch is hiring a Temp-to-Hire Administrative Assistant on behalf of an innovative and progressive healthcare organization in Portland, Maine. In this role, you’ll follow a hybrid schedule and handle a mix of billing support, office coordination, and general admin tasks. You'll help keep things organized, follow multi-step processes, and jump in where needed.

Administrative and Office Support

• Order office supplies and help maintain organized workspaces
• Assist with operational needs and day-to-day workflow
• Process records requests and releases according to internal policy and with necessary approvals
• Collaborate with intake, billing, and leadership teams to support general practice operations
• Coordinate communication with clients regarding billing issues, payments, and monthly statements
• Respond to client inquiries and provide receipts or documentation as needed
• Help resolve claims and payment issues
• Communicate with insurance providers to resolve claims, payment denials, or verification delays
• Complete insurance verifications for new and existing clients
• Maintain accurate documentation and follow internal procedures

What We’re Looking For

• Experience in an administrative assistant, office support, or billing role
• Familiarity with data entry or invoicing is a plus
• Comfortable using Google Workspace (Gmail, Docs, Sheets) or similar tools
• Strong attention to detail and the ability to work through multi-step processes
• Excellent customer service and communication skills
• A team-oriented mindset - you’re the type who sees a need and steps up to help

If you're detail-oriented, proactive, and bring a helpful attitude, then apply today!

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