Job Description
Administrative Assistant – Bilingual Korean English
**W2 contract min 12 months** ONSITE out of San Diego, CA ** Target W2 $25-28/hr
RESPONSIBILITES/REQUIREMENTS:
HQ Visitor Support
- Provide general information to HQ visitors and assist with reservations and extension of lodging and transportation
- Support visitors with hotel, transportation, meal/snacks, and any other emergencies on their behalf
- Prepare meeting facility to have meeting with HQ or 3rd party vendor in real time
Resource Related
- Maintain, track, and create reports for departmental resources (regular full time, outsourcing, HQ visitors and other visitors as needed). Create weekly resource HC and visitor HC reports
- Provide support to new hires upon arrival such as seating arrangements, desk phone, mobile phone, if needed; asset acquisitions, request IT assets via GHR for employee
- Provide name tags for new hires and recollect for terminations
- Check with manager on asset return process going correctly when employee (RFT/Dispatcher/Vendor resource) leaves company
- Support and follow up on all 3rd party vendor new hire approvals/termination requests to HRBP, GHR Vendor Support, and Security
Finance Related
- Assist Dispatcher to manage entertainment/social event budget & reimbursement needs
- Purchase items for department such as but not limited to testing equipment, services, low value assets, office supplies, etc. for all employees (Dispatcher & RFT) and make sure items have been received by the requester
- Purchase snacks, refreshments, and meals as needed by department
- Create RMS PUMIs and KNOX PUMIs as needed for the department ex) low value assets, FOC, samples, repair and construction, lost property, immigration related, etc.
- Analyze San Diego Lab expenses on a monthly basis
General Support
- Assist in event planning including scheduling, catering, setting up, and breaking down
- Perform general office management and administration duties for the executive staff and the department, including mail, courier shipments, copies, printing, office setup, etc.
- Assist as needed in preparing reports when hiring manager needs certain information to be analyzed and provide information to customers, internal employees, and share company communications
- Coordinate and support HR related activities and events (DOS, Flu shots, Massages, other HR events as requested)
- Serve as site emergency coordinator
Office Related
- Communicate with GA for all facility inquiries, office construction, and submit work orders for office & janitorial improvements. Communicate with building management for vendor approvals as needed
- Lead and coordinate office space management and internal/relocation moves with GA and Leaders
- Check projector status in Video conference rooms. Assist on how to setup Video conferences for users
- Maintain network access, applications, and printing, and resolves network difficulties via respective channels (IT, etc.)
- Coordinate with IT POC and support in uptake of servers/desktop stations/network
- Organization of server/IT room (as clean as possible)
Asset Related
- Order sample devices and register on NASMS except the case of carrier lab entry for getting TA approval
- Support lost asset audit with Finance team by locating and confirming asset tag number
- Submit investment PUMIs for asset purchases
QUALIFICATIONS
- Must be Korean-English Bilingual
- Strong Excel Skills
- Strong Business Communication Skill
- High school diploma or GED required
- Experience working with executives required
Job Tags
Full time, Contract work, Work at office, Relocation,