Job Description

Administrative Assistant

About the Role:

We are working with a client who is seeking a highly organized and detail-oriented Administrative Assistant to join their team. This role will focus on providing administrative and operational support across licensing, compliance, and general documentation processes. The ideal candidate will bring strong communication skills, an ability to manage high volumes of information, and a proactive approach to meeting deadlines in a fast-paced environment.
This is a great opportunity for someone with a solid administrative background who is eager to work in a collaborative setting with opportunities for growth.

Key Responsibilities:

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  Assist with the preparation, submission, and renewal of business-related licenses, permits, and documentation.
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  Track important deadlines and maintain accurate administrative records.
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  Research regulatory requirements and gather necessary supporting documents.
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  Provide administrative support for compliance and operational processes, including form completion, document submissions, and payment coordination.
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  Communicate regularly with internal teams and external agencies to ensure timelines and compliance are met.
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  Manage a high volume of paperwork and shifting priorities efficiently.
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  Contribute to the improvement of administrative workflows and support documentation organization.

Must-Have Qualifications:

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  Strong administrative or operational support background.
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  Excellent sense of urgency and ability to meet critical deadlines.
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  Strong attention to detail and multitasking ability.
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  Clear written and verbal communication skills, especially via email.
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  Proficient with Microsoft Office Suite (Excel, Word, Outlook).
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  Team-oriented with a high degree of professionalism and accountability.

Nice-to-Have Qualifications:

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  Exposure to light accounting, billing, or payment processing.
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  Experience with document management or regulatory research.
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  Familiarity with licensing, compliance, or related administrative systems.
  
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Tags

Local area, Shift work,

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