Administrative Assistant Job at Ultimate Staffing, Deerfield Beach, FL

OHo4d0JscW5BcHUyZUlnamhRR2NqQ281
  • Ultimate Staffing
  • Deerfield Beach, FL

Job Description

We are seeking a highly motivated Administrative Assistant to support our client onsite in Deerfield Beach. They are a leading manufacturer and designer of land and marine communication solutions. The ideal candidate is adaptable, detail-oriented, and eager to grow within their organization. This role requires strong organizational skills, excellent computer proficiency (especially in Excel), and the ability to shift gears efficiently to meet the needs of multiple departments, including Purchasing, Sales, Accounting, Quality, Engineering, Production, and Project Management.

Responsibilities:

  • Provide administrative support across multiple departments, ensuring smooth daily operations.
  • Maintain and organize files, records, reports, and correspondence with accuracy and confidentiality.
  • Provide data entry, tracking, and analysis to support production and quality initiatives.
  • Prepare and distribute reports, presentations, and documentation as needed.
  • Assist in procurement and purchasing tasks, tracking orders, and vendor coordination.
  • Work closely with sales and project management teams to support order processing and customer communications.
  • Handle general office tasks, such as mail distribution, office supply management, and correspondence.

Required Skills & Qualifications:

  • 2+ years of administrative experience (manufacturing, engineering, or technical environments a huge plus)
  • Strong proficiency in Microsoft Office Suite (especially Excel), database management, and reporting tools.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks, multitask, and work independently with minimal supervision.
  • Strong problem-solving and analytical skills to assess challenges and provide solutions.
  • Ability to collaborate across teams and build strong working relationships.

If you are a detail-oriented, proactive, and adaptable professional looking to contribute to a fast-paced, innovative team, we encourage you to apply! Email your resume (in Word) or apply online at Should you meet the qualifications of the above position you will be contacted for interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Work at office, Local area, Shift work,

Similar Jobs

Bright Talent, Inc.

Safety Manager Job at Bright Talent, Inc.

 ...management any conditions or practices that may adversely affect food safety, food quality or personnel safety. Maintains a...  ...workplace and recommend solutions to minimize or eliminate risk. Consults in the safety review for new equipment and processes, during all... 

Ironwood Consulting Inc.

Field Biologist/Construction Monitor Job at Ironwood Consulting Inc.

 ...Ironwood is looking for Field Biologists for seasonal construction monitoring and survey work on various positions projects throughout Southern California and Southern Nevada. Duties include, but are not limited to: Biological compliance monitoring during construction... 

TransPerfect

Technical Project Manager Job at TransPerfect

 ...Communications team are seeking a dynamic and detail-oriented Technical Project Manager to join our Marketing Department. The Technical Marketing...  ...ensuring smooth technical implementation. Facilitate the localization of campaigns, including coordinating translation workflows... 

Excellence Services, LLC

Senior Personal Assistant / Chauffeur (2025) | Atherton, CA Job at Excellence Services, LLC

 ...Seeking a long-term, stable commitment to a family or household, with a deep passion for providing exceptional service and support. Drivers License : Must possess a valid U.S. drivers license with a clean driving record. CORE VALUES : Principals First :... 

Folger Levin LLP

Associate Attorney - Private School Practice Job at Folger Levin LLP

 ...Levin LLP is looking for an attorney with five or more years of law firm or in-house experience to join our Schools & Educational Organizations...  ..., crisis management issues, employment law compliance, and student matters such as discipline, accommodations, and privacy;...