Job Description

Ted Moudis Associates (TMA) is a full service architectural and interior design firm, with offices in New York, Chicago and an alliance with the Creative Alliance Group in London, designing innovative workplaces for media, technology, financial, consumer product, and professional services firms.

Ted Moudis Associates is currently recruiting for an enthusiastic Administrative Assistant to join our administrative team. This position requires someone who embraces unique skills and experience for a high-volume deadline-driven position. To be successful the position requires high organization, self-motivation, exceptional attention to detail.

ADMINISTRATIVE ASSISTANT

General Responsibility:

Responsibilities will include all aspects of administrative support to members of senior management including, but not limited to:

• Preparation of all project documents and schedules.
• Management, organization and maintenance of filing systems.
• Assist with travel arrangements.
• Coordination, scheduling and setup of meeting rooms and conference areas.
• Develop and write proposal submittals contractual agreements as well as edit content developed by technical/lead staff.
• Ensure compliance with proposal documents, including proposal development schedules, outlines, and assignments.
• Ensure quality control process is followed for all proposal submissions.
• Maintain and update the firm’s client listings.
• Maintain company database, opportunities, clients, contact and related support duties.
• Willingness to take on additional tasks as needed.

Requirements:  

• Working knowledge of Microsoft Office (Word, Excel, Power Point, Outlook).
• Excellent verbal and written communication skills.
• Ability to manage multiple projects, consistently meet high standards and be attentive to quality.
• Flexible and proactive team player.
• Well-developed writing and proofreading abilities.
• Professional appearance and demeanor.
• Fastidious attention to detail.
• Prior experience within A/E/C industries a plus.
• 5+ years experience

To Apply:

Send resume and salary requirements to [email protected]

No staffing agencies. No phone calls please.

Professional working environment, excellent compensation & benefits package including 40l (k), medical/dental. 

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