Job Description

We are seeking an Administrative Assistant to assist with the management of daily operational activities for a higher education institution at their New Orleans LA campus.

This person will work under the campus Dean of Academic Operations by providing a wide range of clerical, office, and general oversite work.

Pay: $23-25/hr with room for growth

Schedule: Monday-Friday 8am-5pm (40 hours/week). Must be flexible for occasional after hours campus events

Work Model: 100% onsite

Employee Benefits: We offer weekly pay, medical insurance, dental insurance, vision insurance, life insurance, 401k, short-term disability, employee discounts, career advancement opportunities, and so much more!

Day in the Life -

• Point of contact for facility management including relationships with landlords, co-located businesses, and facilities vendors
• Coordinates and supports online-related events including virtual meetings and planning for in-person events
• Supports regulatory compliance in operations
• Provides administrative support in typing correspondence, memos, and reports
• Reviews records and reports to ensure accuracy, completeness, and timeliness
• Researches and develops resources that create timely and efficient workflow
• Maximizes academic operations productivity through proficient use of appropriate software applications
• Identifies administrative needs and develops appropriate solutions or recommendations
• Answers inquiries, uses discretion handling difficult communications and routes communications to appropriate individuals
• Maintains calendar(s) for the supervisor and/or department
• Maintains contact with partners and outside vendors

Keys to Success -

• High School Diploma Required or Equivalent Required
• 3+ years previous experience in office management with preferred experience in operations Preferred
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Power point).
• Problem-solving, analytical skills and the ability to balance multiple tasks simultaneously are essential.
• Good organizational, interpersonal and communication skills are required.
• Attention to detail and mental concentration are necessary for accurately performing tasks.
• Must be able to occasionally lift and carry or otherwise move 25 pounds

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