Job Description

Job Title: Administrative Assistant

Location: Seattle, WA

Industry: Real Estate

Pay: $30-35/hr

Benefits: Vision, Dental, Health, 401k

Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is integral in ensuring the smooth operation of office functions, including office management, file organization, data entry, human resources support, accounting support, payroll processing, and general administrative tasks. The ideal candidate will have prior experience in office administration and a strong ability to multitask in a fast-paced environment.

Key Responsibilities:

• Oversee daily office operations and ensure efficiency in workflow.
• Develop and maintain organized filing systems (both electronic and physical).
• Perform accurate data entry, document management, and record keeping.
• Support and assist in Human Resources tasks, including data entry, employee onboarding, benefits administration, and compliance tracking.
• Support and assist in Accounting tasks, including data entry, invoice preparation, accounts payable runs and report generation.
• Support and assist in payroll processes, ensuring compliance with company policies and regulations.
• Conduct screening calls and schedule interviews for hiring and onboarding processes.
• Manage office supplies, vendors, and inventory.
• Provide general administrative support, including scheduling, correspondence, and report preparation.
• Coordinate meetings, appointments, and office activities as needed.

Qualifications & Skills:

• Experience: Minimum of [3] years in an administrative or office management role.
• Education: Associate's or bachelor’s degree strongly preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook), prior experience with a payroll processing (ADP) and/or experience with accounting software (quick books) a plus.
• Organizational Skills: Strong ability to manage multiple tasks, set priorities, and meet deadlines.
• Communication: Excellent verbal and written communication skills.
• Confidentiality: Ability to handle sensitive information with discretion and professionalism.
• Problem-Solving: Proactive approach to identifying and resolving office issues.

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