Job Description

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About the Company

Join our client as a key Administrative Assistant supporting our Executive Chairman in a uniquely high-profile, fast-paced environment in West Hollywood. This role is distinguished by its primary focus on managing complex private travel arrangements, including extensive work with private aviation.

About the Role

Prior experience coordinating private jet travel is required.

Responsibilities

• Private Jet & Aviation Coordination: Oversee all aspects of the Executive Chairman’s private flight schedule, including liaising directly with aviation companies, pilots, and charter services. Manage aircraft logistics, coordinate charters when the plane is not in use, and ensure seamless travel experiences for both business and personal trips.
• Comprehensive Travel Management: Arrange intricate domestic and international itineraries involving private jets, commercial flights, ground transportation, and luxury accommodations. Research and recommend hotels, restaurants, and exclusive venues tailored to executive preferences.
• Executive Support: Maintain an impeccably organized executive office. Prepare meeting materials and agendas, coordinate high-profile events, and support special projects with discretion and efficiency.
• Communication Gatekeeper: Handle all incoming and outgoing communications for the Executive Chairman, prioritizing requests and maintaining confidentiality at all times.
• Confidentiality & Professionalism: Manage sensitive information with absolute discretion. Thrive under pressure while maintaining a polished, personable demeanor.

Qualifications

• Demonstrated experience managing private jet travel for executives or high-net-worth individuals
• Exceptional organizational skills with acute attention to detail
• Proficiency in MS Office Suite and digital communication tools
• Ability to multitask, prioritize effectively, and remain proactive in a dynamic environment
• Polished communication skills—both written and verbal

Location : West Hollywood

Schedule : Four days onsite per week

Pay range and compensation package : $140k (Exempt/Salaried)

Equal Opportunity Statement : This is a rare opportunity for an experienced administrative professional with a background in private aviation to support one of LA’s most influential leaders. If you have a proven track record in executive support and private jet logistics, we encourage you to apply.

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