Job Description

Our client is seeking an organized and detail-oriented professional to provide essential office support in the automotive industry. This role is responsible for processing DMV paperwork, maintaining accurate vehicle inventories, and preparing all necessary documentation to support contract processing.

Role Purpose:

Provide direct support to the office, including processing DMV paperwork, maintaining vehicle inventories, and preparing paperwork needed to send out contracts.

Leadership:

This role does not hold direct leadership responsibilities but is expected to lead by example through professionalism and a strong work ethic.

Core Accountabilities:

• Assist with deal breakdown processes as needed. Prepare contracts for Finance Sources and compile all necessary DMV paperwork for review and signature.
• Process all lien payoffs and reconcile supporting schedules.
• Prepare and submit DMV paperwork according to DMV regulations in a timely and accurate manner.
• Manage online motor vehicle reports, reconcile registration schedules, and process DMV customer refunds with manager approval.
• Coordinate with Office Managers to ensure required information is available for sales commissions and DMV documentation.
• Complete processing of swap and wholesale vehicle deals.
• Post all new and used vehicle transactions in accounting software.
• Follow up on missing used vehicle titles.
• Prepare and conduct quarterly audits for K-208, used titles, certificates of origin, and dealer plates.
• Adhere to all policies and procedures, especially Hoffman Auto Group Privacy Act Policy.
• Perform additional duties as assigned.

Competencies and Qualifications:

• Basic knowledge of DMV regulations and proficiency with Excel.
• Highly organized and flexible, with strong interpersonal and communication skills.
• Demonstrates professionalism and consistently leads by example.
• Regular, on-time attendance is required to meet deadlines.
• No Dealership experience required

This is an excellent opportunity for someone looking to grow their career in the automotive field by supporting a reputable and well-established company.

Interested candidates are encouraged to apply today for immediate consideration.

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